Tag Archives: Reporting Services

Setting Up Reporting Services and PowerPivot With SharePoint

Yesterday, I had the privilege of being the guest presenter of a hands on webinar organized by Cloudshare. The topic was how to install and configure both SQL Server Reporting Services SharePoint Mode and Power Pivot for SharePoint. The session was recorded, and is available below. The complete PowerPoint deck can also be downloaded here.

Installing and/or Upgrading a Multi-Server SQL Server Reporting Services 2012 SharePoint Mode Farm

A few months ago I posted an article discussing how to upgrade integrated mode Reporting Services from 2008R2 to 2012. That article pretty well assumed a small SharePoint farm, with a single SharePoint server, a single SQL server, and with Reporting Services running on the SharePoint server. In this article, I’d like to address upgrading and/or installing on a medium or large farm, but to do so, I need to first discuss the nuances involved in scaling out the Reporting Services service application of a SharePoint 2010 farm.

As I discussed previously, and as the Service Application architecture of Reporting Services 2012 makes plain, Reporting Services bits from the SQL server installation media must be installed on a server that has the SharePoint bits installed, and is joined to the farm. In the simple farm scenario mentioned above, that’s fairly straightforward – it’s the SharePoint server (NOT the SQL server!). However, if your SharePoint farm consists of multiple servers, you need to decide where you want your Report processing to be done. With 2012, Reporting Services is a full fledged SharePoint application, which means that it is relatively straightforward to load balance this processing.

A recent project that I worked on had an architecture very similar to the diagram found on the MSDN article explaining how to scale out Reporting Services:


The only difference in my case was that there were 4 servers in the front end role (1). Of course the servers in the application role served up more than just Reporting Services, but the diagram is essentially accurate. In our case, the SQL Server cluster was running SQL Server 2008 R2, but that was inconsequential because only the Reporting Services instances on the two Application Servers were being upgraded.

If you are are upgrading, there are a number of other steps in addition required first. No matter what, the encryption key should be backed up first. It will be needed after the upgrade unless you want to recreate all of your data connections. Once that is backed up, you should of course back up your two Reporting Services databases. Next, if you have a load balanced (Reporting Services) environment, I recommend removing from rotation all of the load balanced RS servers, leaving only the server that will be used for the primary upgrade. To make things very simple, I also recommend completely uninstalling Reporting Services from all but the one server.

Once complete, the main server can be upgraded according to the instructions laid out in my previous article. However, you may find, as I have, that SSRS doesn’t always want to be upgraded cleanly. The good news is that this is relatively easy to recover from. The SSRS service application works like other service applications in that when it is being created, and you specify an existing database, that database will be upgraded automatically. Therefore, if you find yourself with an uncooperative SSRS installation, simple uninstall it, and install the 2012 components from scratch, making sure to use the name of your existing RS database when the service application is being created. Once complete, restore your encryption key, and you should be good to go.

Whether or not you are upgrading or installing fresh, there are a number of differences when installing to a multi server farm compared to a single server installation.

Firstly, when installing SSRS 2012, you will be presented with a screen where you may choose the SQL features to be installed.


There are two components to Reporting Services in SharePoint mode, Reporting Services – SharePoint, and the Reporting Services Add-in for SharePoint Products. A lot of the guidance simply says to select both options and continue. However, in a multi farm environment it is important to understand the difference between the two.

Feature #1 is the core of Reporting Services, what in the past would have been the instance, but is now the service application itself. Feature #2 is the add-in, which has been around since the first integrated mode SSRS. It is used by SharePoint to connect to SSRS. In the past, that was a connection to the SSRS web services, but is now how the SharePoint front end servers connect to the service application. Therefore, in a multi server farm, feature 1 should be installed on every application server that will process SSRS reports, and feature #2 must be installed on every server participating in the front end role. Since application servers often perform a dual role, at least for administrators, I recommend installing both features on application servers.

I’m not going to walk through the steps required to create the service application and light up the features in this article, as there is quite a bit of good guidance on that available. I also wrote one up for installing on SharePoint 2013 which is pretty much identical to 2010 for SSRS.

Once the initial installation is complete, it should be repeated on every server that will participate in the Application server role. Obviously the service application only needs to be created once. Once all of the bits are installed on all of the relevant servers, simply navigate to Services on Server under System Settings in Central Admin, and start the “SQL Server Reporting Services” service on every application server. Once that’s done, you’ll have a load balanced, multi-server Reporting Services service.

It is worth calling out a common error encountered in the multi-server farm scenario. You may find that after your upgrade or installation has completed, attempts to access a report from the front end servers result in a connection error, “The attempt to connect to the report server failed. Check your connection information and that the report server is a compatible version”.


It’s the last bit of the error that’s relevant. This problem arises when the add-in hasn’t been installed to the front end servers in the farm. Now, you may remember that the Reporting Services Add-In is one of the prerequisites that the prerequisite installer installs on your SharePoint boxes. In the case of an upgrade, you may also remember that you never had to do this before to get SSRS working. So why is it that we need to do this now? It’s because the add-in included with the prerequisite installer is for SSRS 2008 R2, and we’ve just added SSRS 2012. The add ins are not forward compatible, and therefore, it need to be on every front end server in the farm.

So to recap, in order to scale out reporting services, Install the service on one application server, and get it working in the farm. Then, install the service on the remaining application servers, start the service on each server, and install the RS add-in for 2012 on all of the front end servers.

Using Per-User Identity with Reporting Services and SharePoint

Almost anyone that has dealt with business intelligence in the Microsoft space is aware of the double hop problem. Simply put, when a user wants a server to execute a process on their behalf, that process will have a different identity, if any at all from the originating user, and therefore user focused operations such as per-user security trimming can’t be performed. The traditional solution to this problem in the Windows world has been to use Kerberos authentication, which allows server to pass on secure user tokens to other servers on behalf of originating users.

Unfortunately, Kerberos requires additional infrastructure, and is not adopted in all organizations. Smaller to mid sized organizations tend to stay away from adopting it, primarily due to its perceived complexity, which leaves them with the double hop problem. In the long term, claims based authentication promises to solve this problem, but it is still in its infancy, and is not adopted at all yet in the SQL Server suite of products, which is where double hop pain is felt most keenly.

The new BISM tabular model with Power View works around this problem by taking advantage of the EFFECTIVEUSERNAME property available in Analysis Services (I’ll be writing more about that later), as does Excel Services and PerformancePoint Services in SharePoint 2013. With EFFECTIVEUSERNAME, the server makes its connection with the data source using its service credentials, but then every query identifies the originating user, and those queries are executed in the context of that user. It’s a clever workaround, and takes care of much of the BI stack, but what about Reporting Services and relational data?

As it turns out, Reporting Services has been able to do this sort of thing for a long time. It’s just been rather cleverly concealed or misunderstood. SQL Server itself has a function, SetUser() that can be used by someone with sufficient privileges to impersonate another user. Originally implemented for testing purposes, Reporting Services takes advantage of it in much the same way that EFFECTIVEUSERNAME works in Analysis Services. The place to turn on this function is within a data source editor.

Using SharePoint Integrated mode, there are 3 main tools that can be used to define a data source. A data source can be created from any library that is configured to use the Report Data Source content type. In addition, SQL Server Report Builder can be used to edit a data source, or to create an embedded data source in a Report. Finally, Business Intelligence Development Studio (BIDS) or SQL Server Data Tools (depending on your version of SQL) can be used to create shared data sources. And the best news is, the interfaces are all different!

image                                        Setting Connection credentials in SQL Server Data Tools

image                                Setting Connection credentials in SharePoint 2013

image                                      Setting  Connection credentials in Report Builder

The option that we’re interested in, in all three cases is “Use this user name and password” (stored credentials). In the case of Data Tools or BIDS, the impersonation option isn’t available. Normally what would happen is that the connection would be deployed to the server, and then edited afterwards. We can therefore ignore this interface. However, examine the description of the impersonation option in both SharePoint and Report Builder. Although worded completely differently, they mean exactly the same thing. And in my opinion, Report Builder has it right. In fact it’s a stretch to say that the SharePoint screen isn’t dead wrong.

The SharePoint form can only be considered correct if the word “this” applies to the currently logged in user. To my mind, when I read that option, I am led to believe that it will be set to the account that is being used to make the connection (the stored credentials), when it is in fact the opposite. The setting in Report Builder is far clearer and more accurate.

When the option is checked, the SetUser() SQL function will be used in advance of any queries performed by the report, and the value will be set to the currently logged in user, NOT to the credentials specified under “Use this name and password”. The credentials specified here are used to make the connection to the SQL server, and because of the security restrictions of SetUser(), MUST have at least the dbOwner role on the queried database, or the SYSADMIN fixed role on the server. My recommendation is the latter if possible. This requirement also makes it very important to restrict the editing of the Data Source.

I imagine that most of the confusion around this feature comes from the fact that in most cases, when you are using impersonation, you are saying “I want to execute this function as this account”. However, in this case, with stored credentials, it’s always the stored credential executing the function, and what we’re asking it to do is to impersonate the currently logged in user. It’s sort of backwards to the way we normally think about impersonation. It’s not immediately intuitive as to why a logged in user would need to impersonate themselves, but that’s basically what’s happening.

Using this option therefore allows you to utilize per user permissions through Reporting Services on SharePoint without having to use Kerberos. This is a good thing, but you should be aware that in many cases, using a proxy account (by not selecting the impersonate option) may be a better option. There are several drawbacks to using per-user authentication. Impersonation should only be used when it is absolutely required.

If you open up the report processing screen for a report that uses a data source defined for impersonation, and select the “used cached data” option, you will receive the warning “This report can not be cached because one or more of the data sources credentials are not stored”.


The reality is that although the credentials are in fact stored, the report could be different for different users, and caching depends on a consistent result. Therefore, to prevent confusion, it’s not allowed. If the report is particularly large, this removes an important performance optimization technique.

From the same screen, it’s also made very clear that snapshotting is not an option when impersonation is being used, from the error “This report can not run from a snapshot because one or more of the data sources credentials are not stored”.


The reasons are the same as for caching, and the implication is that snapshots cannot be created, preventing us from storing a version history for the reports.

Finally, subscriptions are also rendered useless through the use of impersonation. An attempt to create a subscription to a report using an impersonated data connection results in the following error:


Per-user identities also require management on the SQL server side. Because we are impersonating the currently logged in user, that user must be managed from within SQL itself, whereas a proxy account only requires that account to have access to the data in question.

To summarize, Kerberos is not required to do per user queries in Reporting Services for relational data. The SetUser() function in SQL Server combined with the Execution Context option in data connections allow this to be performed quite effectively. However, just because it can be done, doesn’t mean that it should be. In many cases a simple proxy account can do the job, and should likely be allowed to, unless the requirements absolutely demand otherwise.

Setting Up Reporting Services 2012 With SharePoint 2013

In my last post, I discussed the changes in Excel and PowerPivot as they pertain to SharePoint 2013 and SQL Server. This post will walk through the steps required to set up SQL Server Reporting Services in Integrated mode with SharePoint 2013. As was the case with the new Excel data model, you will need at least SQL Server 2012 SP1 to get this to work as I describe (it’s currently available here as CTP 3).

Fundamentally, there are no real differences with how this installs when compared to installing SSRS 2012 on a SharePoint 2010 farm in SharePoint mode, so if you’ve landed here looking for 2010 information, it should be valid, but the screens will look a little different.

To start with, it’s important to understand that SSRS will install as a SharePoint service application. This obviously means that it must be installed on a machine that is part of the the SharePoint farm. What this does NOT mean is that you should install SharePoint on your SQL server and join it to the farm (please DON’T do that!). In a single SharePoint front end environment it is much better to add SSRS to your SharePoint server than it is to add SharePoint to your SQL server. Obviously, if you have a separate SharePoint application server, that’s the best place for it.

To install, obtain the SQL Server 2012 SP1 (or greater) media and mount it on tyour SharePoint server. Run the installer, choose new install and follow the prompts. Eventually you will get to the feature section screen, and assuming that machine has no prior SQL on it will look something like the following when completed.


You’ll notice that everything selected is under the Shared Features section, which means that it is not installed as part of a SQL instance. In fact, you’ll notice that we don’t have the data engine installed at all. The two Reporting Services options shown are the only items that are actually required for SSRS Integrated mode to work. As you can see, I’ve also selected SQL Server Data Tools (formerly BIDS) and Management Tools as well. I like to install these tools as a matter of course on SharePoint servers, as they can come in handy for connectivity testing or quick BI project building.

Follow the remaining prompts until the installation is complete.

Another thing that you should note is that the order of operations is important here. If you install Reporting Services – SharePoint prior to installing SharePoint on the farm, the option to create a Reporting Services application will not appear. That’s because it won’t be registered with the farm as a service application. If this happens, you can run the following PowerShell to register the Service Application


Once registered, the service application can be created as below. If you install Reporting Service – SharePoint after the server has been joined to the farm, then the above steps are taken care of for you automatically.

The next thing that you need to do is to provision the service application. From Central Administration, navigate to Manage Service applications. Then, from the new menu, Select SQL Server Reporting Services Service Application.


Fill out the resulting form as appropriate, and select OK. Make sure that you navigate to the bottom of the form and select the applications to activate SSRS on.


Once the service application and proxy have been created, click on it to access the management screen.


You’ll want to access each of the sections and fill out the appropriate options for your installation. The instructions are fairly self-explanatory, so I won’t go into them here. At a minimum, you should back up your encryption key in the key management section, Set your unattended execution account (the default account to use when no credentials are available), and your email server settings if you want to be able to deliver reports via email. If you want to enable self service subscriptions and alerts, fill out that section, and it contains instructions for setting up the SQL agent service to support it.

The most important section is System Settings, which controls the bulk of how Reporting Services will run. Clicking on it accessed the service itself, and it’s the first place that you’ll see an error if you have configuration problems. In early builds, I have seen an error similar to the following:

The requested service, ‘http://localhost:xxxxx/SecurityTokenServiceApplication/securitytoken.svc/actas’ could not be activated

(xxxxx is a local port which varies from farm to farm)

This indicated a problem with the SecurityTokenService, which you can see by accessing IIS. After doing a little poking around, I tried to access the service directly in a browser via its base url:


I was then presented with an error indicating that the server was too low on memory. The solution? Allocate more RAM. It was running with 4 GB and only SharePoint installed, but it did have most of the service applications activated. The lesson – if you want all the services to work, give your server enough memory. Bumping it to 8 GB did it in my case.

If you can access your system settings, then you should be good to go. The next step is to enable SSRS in you site collections, and I plan on doing a post on that in the very near future. Stay tuned.

Update – July 26 2012 – If you’re interested in trying out SSRS on SharePoint, or PowerPivot for SharePoint, you can use a pre-built environment that’s been set up on Cloudshare. Click here to sign up and access the environment.

Best Practices for Using Reporting Services With SharePoint

At this week’s Toronto SharePoint Summit, I delivered a presentation entitled “Reporting for Duty – Best Practices for Reporting Services with SharePoint. The talk was well enough received, that I think that I’m going to do up a series of articles encompassing the topics. I’m not sure I like the term “best practices”, but these are some of the tips that keep me out of trouble.

You can download the presentation here, or watch it below.